Blogs

• Annual notices including 401(k) Safe Harbor, ACAs, QACA Safe Harbor, and QDIA due 30 to 90 days prior to plan year-end.
• Campus Security Act of 1990: The Campus Security Act requires colleges to report campus crime statistics and security measures to all students and employees by October 1 of each year. Information regarding the availability of this report must be made to prospective employees. The annual security report must also be submitted to the Secretary of Education (over the internet) each year, by Oct. 15th of each year.
• Campus Sex Crimes Prevention Act: This law requires a statement advising the campus community where law enforcement agency information provided by a State concerning registered sex offenders may be obtained, such as the law enforcement office of the institution, a local law enforcement agency with jurisdiction for the campus, or a computer network address. Notification may be accomplished by adding the statement to the Annual Security Report required by the Campus Security Act. Suggested deadline of Oct. 1 of each year to coincide with Annual Security Report.

October 15:

• PBGC Form-1: Annual Premium Payment (due by the 15th day of the ninth full month following the month in which the plan year began). Schedule A—Single Employer Plan Variable Rate Portion of Premium and PBGC Form 1-EZ for flat-rate premiums also due.
• Form 5500: Filing deadline for Form 5500 (after filing Form 5558 requesting an extension).
• Third-quarter contribution due for DB plans.
• Deadline for retroactive amendment to correct an Internal Revenue Code Section 410(b) coverage or Section 401(a)(4) nondiscrimination failure.
• Form 5310-A: Gives notice of Qualified Separate Lines of Business due to IRS.

October 31:

• FUTA taxes: Deposit federal unemployment tax due if it is more than $500.
• Form 941: File Form 941, Employer’s Quarterly Federal Tax Return, and deposit any undeposited income, Social Security, and Medicare taxes. Employers may pay these taxes with Form 941 if the total tax liability for the quarter is less than $2,500 and the taxes are paid in full with a timely filed return. If all taxes were deposited when due, there are 10 additional days to file the return.

November 15:

• Quarterly Benefit/Disclosure Statement for participant-directed DC plans: Good Faith Compliance. Due 45 days after the end of the quarter.
• Summary Annual Reports due to participants if Form 5500 deadline was extended due to corporate tax filing extension.
• Notice for Creditable Coverage: Employers must disclose to all Part D eligible individuals enrolled in or seeking to enroll in the coverage whether the coverage is creditable prescription drug coverage prior to the commencement of the Annual Coordinated Election Period that begins on November 15 of each year. (Need to research this one.)
• Women’s Health and Cancer Rights Act Notice: Written notice of the availability of coverage for breast reconstruction in connection with a mastectomy must be delivered to the health plan participants upon enrollment and annually thereafter. (Recommended to coincide with Notice for Creditable Coverage, which occurs annually in November).

December 1:

• U.S. Tax Code - Withholding Exemption Certificates: On or before December 1 of each year, every employer should request of each employee a newly completed withholding exemption certificate for the ensuing calendar year.
• Final deadline for 401(k) Safe Harbor Annual Notice.
• Qualified Default Investment Alternative (QDIA) annual required notice to all participants who have been defaulted into a QDIA (at least 30 days prior to the beginning of the plan year).
• Annual automatic enrollment notice (can be combined with QDIA notice).

December 15:

• Extended deadline for providing Summary Annual Reports to participants if Form 5500 deadline was extended due to filing Form 5558.

• Summary Plan Description (SPD): Provide to new participants no later than 90 days after the person first becomes covered. Provide to participant within 30 days of request for copy. Provide to participants SPD's for a new plan within 120 days after it is adopted. Furnish copy to DOL upon request.
• Women’s Health and Cancer Rights Act Notice: Written notice of the availability of coverage for breast reconstruction in connection with a mastectomy must be delivered to the health plan participants upon enrollment.
• Employer CHIP Notice for Health and Dental Plans (Children’s Health Insurance Program Reauthorization Act of 2009): Notice of premium assistance subsidy to employees residing in states that have such programs. Notice must include contact information of state agencies responsible for premium assistance subsidy in states where employees live (not where employer is located). Deadline is first day of plan year each year.